Privacy Policy Team

TSAR Team 


Why do we capture personal data? 

When you join, we capture key information to allow us to process your application for purpose such as background check and PVG, and to process individual membership. 


What personal data do we capture? 

We capture: 

  • Name 
  • Address including postcode and previous addresses 
  • Phone number 
  • Gender 
  • Place of birth 
  • Mother's maiden name 
  • Nationality 
  • National insurance details 
  • Passport detail 
  • Driving License detail 
  • Emergency contact details 
  • Proof of identity collateral, e.g. bank statement, bills etc 


How do we collect this information? 

Directly from individuals as part of the application process, and during memberships.   


Self-service information is changed directly by team members. 


Where do we store this information? 

Within D4H command and control system. 


Secure locked filing cabinet 


How long do we keep the data? 

Data is kept in D4H while an active team member, and then indefinitely afterwards. 


PVG certificates are retained indefinitely. 


Who do we share data with? 

Disclosure Scotland for purposes of PVG 


Name and contact details of members shared with all members of team for operational purposes. 


Name and address and next of kin details shared with the committee, and team administrators. 


Email address is shared with team sponsors for purposes of vehicle/license checks and insurance. 


Who has access to the data? 


"Editors” in D4H 


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